1. Information We Collect

We collect several types of information from and about users of our platform:

Personal Information

• Contact information (if voluntarily provided via email inquiries)
• IP addresses and device identifiers

Technical Information

• Device details (screen size, browser type, operating system)
• Network information and connection data
• Cookies and similar tracking technologies data

Usage Information

• Pages visited and time spent on pages
• Candidates viewed and interaction patterns
• Feature usage and navigation paths

2. Legal Basis and Purpose for Data Processing

We process your personal data based on the following legal grounds:

• Legitimate Interests: To operate and improve our platform, ensure security, and analyze usage patterns
• Consent: Where required by applicable law, for specific processing activities
• Legal Obligation: When necessary to comply with applicable laws and regulations

We collect and use your information to:

• Provide, maintain, and improve the UG Ballot platform
• Enhance user experience and platform functionality
• Monitor and prevent security incidents, abuse, or misuse
• Understand how Ugandans access civic information and engage with electoral content
• Generate aggregated, anonymized analytics about platform usage
• Respond to your inquiries and provide user support

3. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data to political parties, candidates, advertisers, or other third parties for marketing purposes.

We may share your information in the following circumstances:

• Service Providers: With trusted third-party vendors who assist in platform operation under strict data protection agreements
• Legal Requirements: When required by law, regulation, legal process, or governmental request
• Protection of Rights: To protect the rights, property, or safety of UG Ballot, our users, or the public
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate privacy protections

4. International Data Transfers

Your personal data may be transferred to, and processed in, countries other than Uganda. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable data protection laws.

5. Cookies and Similar Technologies

We use cookies, local storage, and similar technologies to:

• Remember your preferences and settings
• Improve platform performance and loading speed
• Analyze how users interact with our platform

You can control these technologies through your browser settings. Note that disabling cookies may affect platform functionality.

6. Data Security

We implement appropriate technical and organizational security measures designed to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include encryption, access controls, and secure server infrastructure.

7. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. We regularly review our data retention practices to ensure compliance with our obligations.

8. Your Rights and Choices

Depending on your location and applicable law, you may have the following rights regarding your personal data:

• Access: Request access to the personal data we hold about you
• Correction: Request correction of inaccurate or incomplete data
• Deletion: Request deletion of your personal data
• Restriction: Request restriction of processing of your personal data
• Portability: Request transfer of your data to another organization
• Objection: Object to processing of your personal data
• Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at privacy@ugballot.com. We will respond to your request in accordance with applicable laws.

9. Third-Party Links

Our platform may contain links to third-party websites, including candidate profiles and external resources. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our platform is not directed to children under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have collected personal data from a child without parental consent, we will take steps to remove that information.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our platform with a new effective date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer at:

Email: support@ugballot2026.com
Legal Inquiries: legal@ugballot2026.com
Ntinda, Kampala, Uganda

We are committed to working with you to resolve any complaints about your privacy and our collection or use of your personal data.